REQUEST FOR PROPOSALS (RFP) 

STRATEGIC PLANNING SERVICES

Jefferson County, Washington

Jefferson County is requesting proposals from interested, qualified, and experienced professional strategic planning firms or individuals to provide strategic planning and facilitation services.    A Request for Proposals (RFP), which includes instructions for its completion, is attached:  STRATEGIC PLANNING SERVICES Request for Proposals (RFP)

Jefferson County is requesting proposals from consultants/firms to guide the organization with the development of a Strategic Plan. The anticipated Period of Performance will include a 9-month period to provide adequate time for participation by the Strategic Planning Committee (SPC), the Board of County Commissioners (Board), in addition to input and review by key community stakeholders. Additional or fewer Period of Performance requirements are at the discretion of the Board.  

The primary deliverable of this contract and process will be a written organizational strategic plan document that presents the planning process, research, analysis, opportunities and strategies along with an implementation plan that will guide Jefferson County activity for the next five years (2024-2028).  

This RFP requests professional services of a consultant to facilitate the strategic planning process.  The Board is aware that there are a variety of perspectives, models, and approaches available to develop a strategic planning document; therefore, the successful firm/expert should be able to discern which model or model(s) will best enable the Board to define, develop, and complete its organizational and programmatic goals in conformance with Washington State law, its Comprehensive Plan and other planning documents. 

Based on the proposals received, the SPC (comprised of county staff and one Board member) will select individuals/firms to be interviewed. As a result of those interviews the top‐rated consultant will be selected by the Board for contract negotiations.  

Proposals must be responsive to the County’s request. The SPC shall determine the most responsive and responsible consultant providing the best service at the most reasonable cost. Cost alone shall not be the determinative factor. The SPC reserves the right in its absolute discretion to make no award or contract. 

Respondents to this RFP shall submit completed proposals in a sealed envelope, clearly marked with “Proposal for Strategic Planning Services” and the name of the firm submitting the proposal. An original copy and digital PDF must be received by the County no later than 5:00 p.m. PST on Friday, September 30, 2022, at the following address: 

Jefferson County Administrator

1820 Jefferson Street

Port Townsend, WA 98368

Questions regarding this solicitation must be submitted in writing to Mark McCauley, County Administrator, at mmccauley@co.jefferson.wa.us.  Answers will be provided in writing to the requestor, or provided in amendment(s) to the solicitation.  The final date to submit questions is September 23, 2022 at 5:00 pm Pacific Standard Time. 

      The RFP is available here: http://www.co.jefferson.wa.us/Bids.aspx

 A Request for Proposals (RFP), which includes instructions for its completion, is attached:  STRATEGIC PLANNING SERVICES Request for Proposals (RFP)