Recording Document Requirements

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1820 Jefferson Street
P.O. Box 563
Port Townsend,
WA 98368

Elections: 360.385.9117
Voter Reg: 360.385.9119
Recording: 360.385.9116
Accounting: 360.385.9121

Monday - Friday
8:30 to 4:30

Weekends and Nationally Observed Holidays

Requirements pursuant to RCWs 65.04.45 & 65.04.47

First page of each document must have:

         A three-inch (3) margin at the top of the page and a one-inch (1) margin on the sides and bottom

         The return address must be in the upper left-hand corner of the page within the 3 top margin

         The title or titles of the document to be recorded

         Reference number of documents assigned or released (if applicable)

         The names of the grantors and grantees with reference to the page number where additional names can be found

         An abbreviated legal description of the property, (section/township/range or Lot/block/plat)

         Assessors tax parcel number

  All subsequent pages must have a one-inch (1) margin on all sides.

  All pages of the document must be on paper of weight and color capable of producing a legible image and must not be larger than 8 x 14.

  The font size must be 8 point type or larger.

  All documents must be prepared in ink color capable of being imaged.  All seals must be legible and capable of being imaged (pressure seams must be smudged).

  No attachments may be taped, staples, or glued to pages of the documents.

         Documents that must be recorded immediately and do not meet margin and font size requirements may be recorded for an additional fee per RCW 65.04.48.  An emergency recording cover sheet, including the signature acknowledging that parts of the text might be obscured by the recording process.  The non-standard fee is an additional $50.00 and the cover sheet adds an additional page fee of $1.00, totaling $51.00.  These fees are in addition to the regular recording fees.  Non-standard documents are NOT EXEMPT from the requirement that they be fully legible.  Blank non-standard emergency cover sheets are available from the County Auditor on our recording website. 
Non-Standard Coversheet

         If required indexing information does not appear on the first page of the document, a cover sheet may be completed listing all the necessary information.  Fee to record will increase by $1.00 if a cover sheet is needed.  The cover sheet is available from the County Auditor or on our website. 

Failure to meet these requirements of this stature will result in document(s) being returned without being recorded.

You may access the complete text of RCWs on the Internet at



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