Recording Document Requirements

Effective January 1, 1997 all documents presented for recording must meet standard formatting requirements (RCW 65.04.045) on all pages as follows:

The first page of the document must include:

• A three-inch margin at the top and and a one-inch margin on the sides and bottom.
• Return Address
• Titles of document
• Reference Number of documents assigned or released
• Names of grantors & grantees
• Abbreviated legal description with lot, block, plat or section, township, range
• Assessor's tax parcel number

1. Additional pages require a one-inch margin on all sides.
2. All pages of the document must be on paper of weight and color capable of producing a legible image.
3. Pages must not be larger than 8 1/2 by 14
4. The text of the documents must be printed in 8 point type of larger
5. All documents must be prepared in ink color capable of being imaged
6. All seals must be legible and capable of being imaged (pressure seals must be smudged)
7. No attachments may be taped, stapled, or glued to the pages of the documents

Documents that do not meet the requirements for the first page will need a cover sheet available from the County Auditor. Documents that do not meet all other requirements will be returned for reformatting before they can be recorded.

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